Re-entry procedure for international students currently abroad

To international students possessing a re-entry permit to Japan
(Only for those currently abroad)

International Student Counseling Service

From Q3 onwards, face-to-face and online classes are scheduled to be held in Tokyo Institute of Technology.

Currently, for the purpose of strengthening border control, foreign nationals who stayed in countries/regions within 14 days before applying for entry into Japan come under denial of permission to enter into Japan unless there are special exceptional circumstances. Under the new decision, the holders of the status of residence who left Japan before the day when country/region where such foreign nationals are currently staying was designated as an area subject to denial of permission to entry into Japan, are allowed to re-enter Japan from 5th August 2020. (Source: Ministry of Foreign Affairs, Japan)

Ministry of Foreign Affairs Announcement:

On the other hand, the Japanese government has not lifted the strict 14-day self-quarantine rule for returnees coming from the countries listed in (*1). Returnees are also prohibited from using public transportation upon arrival and within the 14-day self-quarantine period. The accommodation for self-quarantine is assumed to be a residence in Japan (*2).

Returnees are restricted from using public transportation (e.g. taxis, trains) to access the area for self-quarantine. Using public transportation against the request of the quarantine director increases the health risks of the public. Returnees have to secure transportation means privately prior to entering Japan.

To prevent the spread of viral infection, Tokyo Institute of Technology also orders all students entering Japan to conduct self-quarantine for 14 days irrespective of the nationalities or country/region of origin (*3). As a university facility, the dormitory cannot be accessed during the period of self-quarantine. The university cannot provide an alternative place for self-quarantine.

In consideration of the above, if you wish to return to Japan after consulting with and receiving permission from your family as well as your academic advisor or supervisor, prepare the necessary documents specified by the government, carry out all necessary procedures, and return to Japan. Upon arrival, conduct self-quarantine by staying at your residence in Japan for 14 days. After 14 days with no symptoms, you will be permitted to enter the campus within the range permitted by the university’s policy.

【Symptoms restricting you from leaving your residence】
Strong fatigue, dyspnea (breathing difficulty), high fever (37.5 degrees C or more)

If you experience any of the aforementioned symptoms after self-quarantine, please continue with self-quarantine until recovery.

As for the place for self-quarantine, you can use the apartment, etc. where you lived before you left Japan as long as you lived alone. For students who lived in the dormitory before their departure, please secure a place to conduct self-quarantine elsewhere (e.g. hotel) at your own expense (some expense will be financially shouldered by the university). For the cases above, you’ll have to wait for 2-weeks until you are able to move back to the place where you reside before leaving Japan. Keep in mind that during this period, you cannot use public transportation.  Regarding the transfer from the airport to the area for self-quarantine, the university provides additional support as written below.

If you are ready to return to Japan, please secure transportation and accommodation by yourself. Please contact the International Student Counseling Service ( with the date of arrival and the address of location for self-quarantine.

Please be aware that depending on the situation, the handling of this situation may change in the future. If you have any questions, please contact

[University support during the 14-day self-quarantine]

〇Financial support

We provide financial support for regular course students and  research students / Japanese language trainee supported by MEXT scholarship the following costs for transit from the airport to the location of self-quarantine, and the costs for self-quarantine.

  • 1st class:To shoulder costs for transportation and accommodation for self-quarantine
    Amount:Maximum 80,000 JPY
  • 2nd class:To shoulder costs only for transportation
    Amount: Maximum 10,000 JPY

Receipts are necessary to sponsor the said amount to your bank account using academic funds.

〇Introduction to travel agencies
We are currently investigating for a travel agency that can assist you in arranging transportation from the airport, and accommodation for self-quarantine. Details will be provided soon.


*1 Ministry of Foreign Affairs, Border enforcement measures to prevent the spread of novel coronavirus (COVID-19), July 24, 2020 (continuously revised)
*2 厚生労働省,Q&A on Border enforcement measures to prevent the spread of novel coronavirus,July 24, 2020 (Japanese only, continuously revised)
*3 COVID-19: President’s message, Tokyo Tech policy, important information to all stakeholders, July 30, 2020 (continuously revised)

Independent research project (TSE) (Submission of Research report and Presentation in August 2020)

For relevant students, kindly follow the following procedure:

1. Registration
Please email using the following registration form by the deadline. Deadline: 16:00, August 7 (Fri.), 2020 (Punctuality)
*You must register if you want to make a presentation in this time.

2. Report submission
Submit to: Supervisor
Deadline: 16:00, August 7 (Fri.), 2020 (Punctuality)

3. Presentation
Date and Time: August 24(Mon.), 2020, from 13:30
Venue: Room B02-B05, Ishikawadai Bldg.4, Ookayama or Zoom
Presentation style: Oral presentation
Language: Japanese or English
Presentation time: Each presenter has 12 minutes in total (7 min for your presentation,
4 min for Q&A, 1 min for the preparation)



18th English Speech Contest
Audience Invitation

On July 22, 2020, the 18th English Speech Contest organized by the Foreign Languages Section of the Institute of Liberal Arts will be held through Zoom from 13:30 to 15:10 PM.

GSEP students will once again be participating as contestants in the said event. Audience outside of Tokyo Tech are also welcome so feel free to share this information to your family and friends.

The speakers with their topics are listed in no particular order as follows.

  • Zhanybekz Bekbolat, “Universal Basic Income: Essential or Detrimental?
  • Yu Nin Chan, “Are We Equal?
  • Yilun Lu, “Shark, the misconceived creature
  • Natprawee_Pattayawij, “Capitalism Barrier in the Way of Science
  • Zhiyang YU, “The Similarities between Being Chinese and Being Gay
  • Huu Nhat Huy Tran, “How can the world prepare themselves for a future pandemic?
  • Shiho Otomo, “Does Eating Organic Food Make Us Healthier”?
  • Erdenebat Battseren, “Is Renewable Energy the future?

To witness the event, obtain a Zoom URL by sending an email to eigoscr[at] (replace [at] with @) with the subject “Speech Contest 2020”.

2019.8 【Independent research project (TSE)】Submittion of Research report and Presentation


Register at:
Deadline: 16:00, August 5 (Mon), 2019 (Punctuality)
*You must register if you want to make a presentation in this time.

2.Report submission
Submit to: Supervisor
Deadline: 16:00,August 5 (Mon), 2019 (Punctuality)

Date and Time: 9:00-, August 19(Mon), 2019
Venue: Room B02-B05, Ishikawadai Bldg.4, Ookayama
Presentation style: Oral presentation
Language: Japanese or English

Presentation time: Each presenter has 12 minutes in total (7 min for your presentation,
4 min for Q&A, 1 min for the preparation)



Introduction to activities in laboratories

We will provide an orientation with respect to:

Advanced assignment to laboratories (T.B.D),
Research opportunity in Laboratories,
Independent research project,
Bachelor research project (T.B.D)

Date: Aug. 9, 2018
Start: 16:50
Place: Room No.102 South 6th Build. (for GSEP students)
TSE Rouge computer room. (for Japanese course students)

Please attend the orientation if you want to take the courses.

Slides for explanation (to be uploaded.)

Slides for explanation of laboratories Ver.4 (English and Japanese)


Resistration to GEDES Workshop on students’ activities

1. Date & Time: August 7th (Tuesday), 2018, 10:45am-12:15pm
2. Venue: B02-05, Bidg. I4, Ookayama
3. Presentation
– Format: Poster presentation
– Size and number of sheet: A1, 1 sheet for each presentation
– Presentation content (They should be presented clearly)
– Your activity and/or experience including background, objective, and achievement/conclusion
– What you learned or were trained?
– What challenges/learning/training do you still need based on your activity/experience?
4. Register at here.
5. Deadline: 5pm, July 31th (Tuesday), 2018
6. Program (TBA)
7. Report
– Submit a report after the presentation.
– Content should include reply to the questions for your presentation as well as the content of questions you asked for other presentations.
– There is no format for the report in English or Japanese.
– Deadline: 3pm, August 17th (Friday), 2018
– Submit to: Supervisor
8. Inquiry
GEDES office

GEDES Final Presentation for Master’s students graduating in September 2018

1. Corresponding students
Students graduating in September 2018

2. Submission of documents
– Required documents: Main text of thesis and Extended abstract (4 pages)
– Submit to: Here

**Format for Extended Abstract (4 pages in English or Japanese)**

– Deadline: 5 PM, August 1st (Wednesday), 2018 for both papers

– File type: one PDF for each document (Do NOT submit doc or docx files)
– File name: StudentnumberFamilyname.pdf (e.g. 16M12345Isono.pdf)
(Do NOT use Chinese characters for your family name, write it in Alphabet)
**If you want to replace the file with a new one, just upload the new file**

3. Final presentation
– Date: August 8th (Wednesday), 2018
– Time: 10am-12pm, 1pm-
– Venue: Room B02-05, Bldg. I4, Ookayama

Program (TBA)

– Language: Presentation in English, Discussion in English or Japanese
– Time Limit: 14 minutes for presentation, 5 minutes for Q&A, 1 minute for alternation and preparation
– PC: Bring your own or lab’s laptop that has a VGA outlet. Check the compatibility with the projector in advance.
– Handout:
1) 35 copies of your presentation slide should be prepared and distributed to the faculty members just prior to your presentation with the assistance of your laboratory members
2) The maximum number of the paper distributed should be limited within 2 in two-sided printing
3) A correspondence table of technical terms between English and Japanese should be appended in the last slide

4. Inquiries
GEDES office