Updated: January 9, 2024
Congratulations and welcome to GSEP! On this page you will find some useful information about starting your studies with us. More information can also be found on the Tokyo Tech website:
https://www.titech.ac.jp/english/0/prospective-students/admitted
Enrollment
You will receive enrollment documents around mid-February. Please read the instructions carefully and complete the enrollment procedures by the specified deadline.
Privately funded students are required to pay the enrollment fee and the annual tuition. Payment of the enrollment fee can be made by bank transfer* / credit card / Flywire. Once the payment has been made, please send supporting documentation, such as a photograph of the bank transfer receipt, to our Admission Division (gak.nyutetsu@jim.titech.ac.jp). If you have submitted the Application for Postponement of the Enrollment Fee Payment, please wait for further instructions from Tokyo Tech before your payment.
Payment of the tuition should be made after your enrollment has been approved. Please pay the fee into the appropriate account by the day before the account transfer date. The tuition fee can be paid in two installments (1st half / 2nd half). If you are an applicant for the “Scholarship for Outstanding International Undergraduates”, please do not pay the tuition fee until you have received the result of your exemption application.
To obtain receipts, please contact the Revenue Group of the Finance Department Accounting Section (kei.syu@jim.titech.ac.jp).
*Notes on overseas bank transfer:
– All bank transfer charges are the responsibility of the applicant.
– If you are making a bank transfer before your student number has been issued, please quote your examination number.
– Always pay over the counter and do not use ATMs.
– Once paid, the enrolment fee is non-refundable for any reason.
– For students living in Japan, a transfer form will be sent to your home in Japan.
For more information about enrollment:
https://www.titech.ac.jp/english/student-support/prospective-students/tutiton
Applying for a visa
International students enrolling at Tokyo Tech require a student visa, which can be obtained by presenting a Certificate of Eligibility (COE) issued by the Immigration Services Agency of Japan to a Japanese embassy/consulate in the student’s home country.
MEXT Scholarship holders living in their home country can obtain a student visa under the fast-track procedure. If you live in a third country, you must apply for a COE. The International Student Exchange Division will contact you for the necessary procedure.
International students who have a valid residence card but need to change their status of residence or period of stay are required to contact the Campus Life Support Group of the Student Support Division (gak.sei@jim.titech.ac.jp).
For more information about visa:
https://www.titech.ac.jp/english/admissions/prospective-students/admitted/visa
Accommodation
Dormitory rooms for freshmen GSEP students have already been reserved. The Umegaoka dormitory is located off-campus at Fujigaoka, Yokohama. The dormitory is a good opportunity for the international students to interact with other GSEP or Tokyo Tech students and to adjust to the Japanese way of life. The Department of Transdisciplinary Science and Engineering will contact you about the application process.
You will normally be able to move into the dormitory on weekdays between 10:00 and 16:00 after April 1st (we recommend that you check in the dormitory by 14:00 for the necessary procedures). You will receive an email from the dormitory to arrange the date and time of entry.
Dormitory fees are paid by automatic withdrawal from your bank account. An application form will be given to you at the dormitory to complete and return to the Life Support Group, Student Support Division. If the application is processed in time, the April rent is payable in April; if not, they are paid in May for April and May.
For more information about accommodation:
https://www.titech.ac.jp/english/admissions/prospective-students/ps-support/housing
What to bring
It is recommended that you bring around 200,000 yen to cover the first two months. Here is a sample budget for setting up your life in Japan:
Dormitory entrance fee: 20,000 yen
Dormitory fee: 27,500 yen/month
Bedding set (available at the dormitory): 10,000 yen
Commuter pass: 3,940 yen/month
National health insurance fee: 1,500 yen/month
Compulsory insurance for students: 4,660 yen/four years
Other living cost: 50,000 – 60,000 yen/month
The dormitory is equipped with basic furniture and appliances such as bed, desk, refrigerator, etc. Please see the overview of Umegaoka Domitory: 02umegaokadorm202207.pdf (titech.ac.jp)
Travelling to Japan
You will be assigned a tutor (usually a senior GSEP student) who will help you on arrival. Your tutor will email you in March so that you can get to know each other. Please let your tutor know whether you will be meeting at the airport or on the way to the dormitory when you arrive in Japan.
Both Haneda and Narita airports provide easy access to central Tokyo. Once you have booked your flight, please contact your tutor and the GSEP office (gsep-contact@tse.ens.titech.ac.jp) with your flight details.
When you arrive at the airport, you will be issued with a Resident Card by Immigration. The Resident Card is an important document that serves as proof of identity when opening a bank account, signing a phone contract or renting an apartment. Please carry your card with you at all times.
Setting up your life in Japan
On arrival at the dormitory, there will be an orientation session. Your tutor will then take you to the ward office and help you complete the necessary paperwork including registering as a resident and applying for National Health Insurance.
Once you have registered at the ward office, you will be able to open a bank account on presentation of your resident card and passport. (The documents required vary by bank – please check the website of each bank.)
Your National Health Insurance Card will be issued at a later date. With the card, you only have to pay only 30 percent of medical expenses. (Note, however, that certain types of treatment are not covered and you have to pay the full cost.)
To subscribe to a mobile phone, please ask your tutor or seniors first to find out the best options. You can buy daily necessities (dishes, detergent, etc.) at 100 yen shops.
For more information on living in Japan:
https://www.titech.ac.jp/english/student-support/students/international-student/information
Inquiries
For immediate inquiries, please email gsep-contact@tse.ens.titech.ac.jp